Policy and Procedures Documents
- Constitution and Bylaws – approved Jan. 2021
- Financial Policies and Procedures – 2020
- Protection of Member Data – Emails – 2021
Presidents & Presidents-Elect
To access your chapter membership dashboard, chapter presidents receive a special URL (as of April 2020, they are no longer accessible through the ACDA website), and log-in credentials for the state. Membership chairs and other chapter leadership needing to access member lists should consult with their president, or contact Trina Kopacka, ACDA membership & communications coordinator, for assistance or a tour of their dashboard.
- The Handbook for State Presidents (PDF) – 2021
- Region Conference Planning Handbook
- ACDA’s annual Sing Up Membership Drive (Sep. 15, 2021 – Nov. 15, 2021)
- 2021 Incoming State Presidents Orientation (May 18, 2021) – Recording
Treasurers
Membership Chairs
- Membership Chair Handbook (PDF) – 2020
- Member Retention Toolkit for ACDA State Chapters (includes a calendar of national office renewal reminders and other member communications)
- ACDA’s annual Sing Up Membership Drive (Sep. 15, 2021 – Nov. 15, 2021)
- Recording of State Leaders Forum on Growing Your Chapter Membership (Aug. 12, 2021)
- Slide deck from State Leaders Forum on Growing Your Chapter Membership (Aug. 12, 2021)
R&R Chairs & Coordinators
Honor Choir Coordinators
General Forms
Financial
- Funds Request Form (PDF)
- Regional Conference Budget Template (Excel)
- Travel Expense Form (fill-able PDF, complete then print) Updated April 2019
- Agreement for Services (docx)
- Standing Committee Grant Application (Word)
Membership
- Membership Form (for individuals) (PDF)
- Membership Form (for institutions or industry) (PDF)
Conference/Event
- Honor Choir Medical Release/Liability Waiver Template (RTF document)
- W-9 Form (fillable PDF; complete then print.)
Training and Services for States and Regions
ACDA Elections
The national office is available to assist state chapters and regions with officer elections, as well as votes (e.g., bylaw revisions). All elections and voting are conducted electronically. Please view the election information sheet and contact Sundra Flansburg with any questions or for assistance with your election or vote.
Leadership Conference
Leadership Conferences are held for national, regional, and state leaders every two years, in years when a national conference is not being held. The goal is to provide training for leadership, promote the next year’s conference site, and share news about upcoming directions and activities. The 2020 conference was moved to a virtual format in the midst of the COVID-19 pandemic. The format and timing of the 2022 Leadership Conference will likely be determined around March 2022.
Annual Membership Drive
Since 2013, ACDA has held a fall membership drive, implemented mainly through state leadership. The national office provides information and tools to the state president and membership chair, and is there to support and assist you. The 2022 membership drive is scheduled September 15 through November 15. Sing Up Membership Drive
Reports
We suggest preparing the report contents in Word and then copying and pasting into any online forms – you have a copy (and back-up, if needed).
Presidents
Due May 15 – State presidents have three options for submitting their annual 2021-22 report:
- Do a 3-4 min video about highlights of the year, or something that you’ve done that was particularly rewarding? The video can be very informal, from your phone. No editing required. Just introduce yourself and your state, film your content, and drop it (MP4) here, or email it to us ()!
- Prefer to write it? Just send an email with similar information to us ().
- Or, you can submit the traditional report via a Google Form.
Treasurers
- State Chapter Year-End Financial Reporting Form (Excel) – 2008
Repertoire & Resources Coordinators/Chairs
- State, region, and national R&R coordinators and chairs submit an online annual report – Due June 1
